Procurement and competitive tendering
The Finnish Transport Infrastructure Agency's operations are premised on ensuring the fluency and safety of the everyday journeys made by people and the transport of raw materials and products of companies.
The Finnish Transport Infrastructure Agency is a procurement agency and employs some 400 experts. Through our procurement and annual budget of approximately two billion euros, we provide indirect employment to 14,000 people.
In addition, the current framework agreements can be found on the Framework Agreements page, and information on planned procurement can be found on the Procurement Programmes page (in Finnish only).
The main objective of the procurement policies is to promote procurement processes and to ensure that we, as an agency, are able to implement our procurement actions efficiently and creditably. We use the policies to communicate our expectations to the service provider market: which are the things the Finnish Transport Infrastructure Agency pays attention to as a client, what the Agency considers important from the perspective of societal impact, i.e., enabling smooth and safe transport on high-quality transport routes. The procurement policies concern all procurement actions of the Finnish Transport Infrastructure Agency and the infrastructure procurement within the transport and infrastructure area of responsibility of the Centres for Economic Development, Transport and the Environment (ELY Centres).
The Agency's previous procurement policies were drawn up in 2013. They laid strong emphasis on taking into account the needs of infrastructure users, the functioning of the market and the productivity of the infrastructure sector. We have been promoting these goals and achieved effectiveness through measures already taken. The views specified above remain among the key objectives in the Finnish Transport Infrastructure Agency's procurement.
The drivers behind the reform of procurement policies included changes in the operating environment (the agency reform in the transport administration sector in 2019) and megatrends (digitalisation, urbanisation, climate issues). They have influenced the operating practices of the Finnish Transport Infrastructure Agency's procurement both as such and indirectly, through the group strategy of the Ministry of Transport and Communications, the strategy of the Finnish Transport Infrastructure Agency, and the joint development of procurement between the supplier market and central government.
The Finnish Transport Infrastructure Agency develops its procurement in collaboration with various actors. We engage in active dialogue with service providers and other infrastructure sector actors and participate in the development of procurement within the whole central government system. The service provider market has also been consulted in this policy reform work.
The procurement practices include the common guidelines applied to all procurement and so-called procurement category-specific guidelines, each of which applies to procurement of specific sets of items or services of similar nature. The common guidelines are presented in the next chapter. The procurement category-specific guidelines can be found in chapter 3 of the Procurement policies 2020 publication. In addition to the publication mentioned above, more information on procurement categories can be found on the Procurement Categories page.
The Finnish Transport Infrastructure Agency's operations are premised on ensuring the fluency and safety of the everyday journeys made by people and the transport of raw materials and products of companies. In our procurement, this is visible as an effort to ensure that the needs that customers consider important are passed on and taken into account throughout the life cycle of the procurement; from the planning stage, through measures taken in the realisation phase, all the way to maintenance. Active communication on, for example, transport infrastructure maintenance measures and construction projects is important for the different user groups of transport infrastructure and thus a central part of successful procurement. Service providers operate in the customer interface, and it is important that the client’s objectives concerning the customers’ needs are passed through the entire procurement chain to the subcontractors.
The management of infrastructure property requires that we increase our digital data resources also through procurement. We use dialogue and cooperation with the market as a means to ensure that we make high-quality and cost-effective purchases and find new solutions, and enhance both our innovation capacity and quality management and quality control. The aim is to collaborate with the market to promote digitalisation and thus create opportunities for even new kind of business. Furthermore, procurement enables the development and adoption of new solutions.
Uniform requirements promote coherent procurement of consistent quality, and fair and transparent operations. In addition, uniform requirements ensure the efficiency of the procurement process, still considering how appropriate the requirements are in each case.
We aim to reduce emissions harmful to the climate and other environment as well as the consumption of energy and materials during the life cycle of transport infrastructure. We encourage service providers to adopt low-emission, energy-efficient and material-efficient solutions, products and services. We integrate environmental criteria in procurement to promote taking account of the climate viewpoints, emission calculation, life-cycle costs and the circular economy.
We also develop the effectiveness of procurement and these policies by monitoring, measuring and analysing concrete results, especially within procurement categories with high volumes and/or of critical nature. We continuously work on developing and systematising the methods used for market analysis. We also regularly communicate the results and impacts of our activities to market operators.
Successful procurement requires expertise from both the client and the service provider. At the Finnish Transport Infrastructure Agency, we invest in the development of our competence and our capabilities in a broader sense. We also strive to contribute to the development of competence within the field.
We implement our procurement within the framework of public contracts legislation, substance legislation and the set of norms governing the functioning of state administration. Through common policies, we communicate the basic principles that guide all our procurement regardless of the procurement category.
1. We take account of the customers' transport and mobility needs throughout the procurement life cycle.
2. We observe the information needs of the infrastructure property management in all procurement activities.
3. We seek better quality and more efficient service and prospects for new types of business operations in cooperation with the supplier market.
4. We use procurement to promote climate and sustainable development goals.
5. Our procurement is based on uniform practices and documentation.